RETIREES INVITATIONAL GOLF GROUP CONSTITUTION AND BY-LAWS
I - NAME
The name of this association is RETIREES INVITATIONAL
GOLF GROUP, a non-profit association whose principal
office is located in Santa Clara County, State of
II - PURPOSES
A) To organize, promote and provide an opportunity for
senior golfers to join
together for golf, fellowship and recreation
B) To further the best interests of the game of golf
C) To encourage conformance to the USGA rules of golf
by creating a representative authority
D) To maintain a uniform system of handicapping as set
forth in the NCGA/USGA Handicap System; official
NCGA/USGA handicap indexes shall be issued to all
E) To provide an authoritative body to govern and
conduct club competitions at various courses
III - MEMBERSHIP AND MEETINGS
A) Membership shall be by invitation only.
Following invitation by a sponsoring member, the applicant
shall play at least 4 times
in a three-month period including at least one round with
a Director. The applicant shall submit a completed
application form and beome a member when approved by a
majority vote of the Board of Directors.
B) Yearly dues include required membership in the Northern
California Golf Association (NCGA). Dues shall be paid
annually in November for a year beginning January 1.
Membership is automatically cancelled for failure to pay
dues. Dues are payable immediately upon acceptance as a
C) The Board of Directors reserves the right to revoke
membership of any member whose conduct is considered to be
a discredit to the club, or who has repeatedly violated
either the USGA rules of golf or the common courtesies of
golf, or who has failed to play regularly with the
association. Any such revocation shall require a written
notice including the right to have a hearing with the
Board within 30 days. After 30 days of the scheduled
hearing, a 2/3's vote of the Board shall be required to
revoke the membership.
D) Memberships are for the calendar year ending each
E) The Board of Directors, upon unanimous vote, may confer
honorary memberships for longtime contributions by a
F) The annual meeting of the association shall be held
withing the first three weeks of December for the purpose
of election of officers and other business as deemed
necessary by the Board. The Board shall call other
meetings as needed, and special general meetings shall be
called upon petition signed by a minimum of 25 members. A
minimum of 33 1/3% of the members shall constitute a
quorum for general meetings.
G) A minimum of three other meetings of the Board shall be
called by the President during each year. Presence of
seven (7) members shall constitute a quorum for such
IV - ELECTIONS
A) Elections for the following positions shall
be held every second year at the December General Meeting
and the elected Officers shall assume their duties
immediately: President, Vice-President, Secretary,
Treasurer, Handicap Chair, Prize
Coordinator/Webmaster, Contracts Coordinator,
Master Scheduler, Collector Coordinator, and three (3)
Directors at Large.
B) The President shall appoint a nominating committee of
three (3) by October of each election year. The slate of
candidates shall be posted for members 30 days before the
December General Meeting. Up to 15 days prior to the
December meeting, any member may add a nominee for any
position by a written request to the committee. Such
request must include a written agreement by the nominee to
serve, signed by the nominee.
C) Elections shall occur at the December General Meeting
in each election year. The candidate receiving the largest
number of votes for each position shall be elected.
D) Any vacancies during the year shall be filled by a) the
Vice-President taking over for the President; b) all other
vacancies shall be filled by the President subject to
approval by a majority vote of the Board.
E) All votes, whether majority or 2/3's majority, shall be
based on those present at a regularly called meeting.
V - OFFICERS AND COMMITTEES
A) The President shall call and preside at all
meetings or designate an alternate, arrange for an annual
audit of the Treasurer's records to be reported to the
Board of Directors and membership, and appoint
replacements for any Director who cannot or does not
serve. Such appointments must be ratified by a majority of
B) The Vice-President shall assist the President and
assume his duties in his absence and function as
Membership Chairman. As Membership Chairman, he shall
distribute and process all applications for membership,
present completed forms to the Board for action, and
notify applicants of the Board's actions.
C) The Secretary shall record the minutes of all Board
meetings and General meetings, conduct routine
correspondence as directed by the Board, and provide a
copy of the by-laws and club roster to all new members.
D) The Treasurer shall be responsible for all funds, pay
all bills, sign or authorize the signing of all checks,
and report the finances at all Board and General meetings.
A separate audit shall be conducted once per year.
E) The Handicap Chair shall calculate or arrange for the
calculation and distribution of the handicap for each
member in accordance with the rules of the NCGA. He shall
collect scorecards and make any and all adjustments as
directed by the Board.
F) The Prize Coordinator shall
distribute prizes both at weekly
tournaments and at the annual luncheon. As Webmaster,
maintain the RIGG online presence including online
signup for tournaments.
G) The Contracts Coordinator shall schedule courses for
each year, negotiate the contracts, and have the resulting
schedule and contracts approved by the Board.
H) The Master Scheduler shall recruit and organize
schedulers, back-up schedulers, and oversee the
preparation of sign-up sheets.
I) The Collector Coordinator shall recruit and organize
and schedule the collectors for all tournaments.
J) Except as modified by the Board, All committees shall
function as recommended by the NCGA Golf Committee Manual.
VI - BOARD OF DIRECTORS
A) The Board shall consist of the nine (9)
elected officers and the three (3) Directors at Large for
the purpose of exercising all management powers of the
B) The President or his designee shall call meetings of
the Board from time to time, and seven (7) members shall
constitute a quorum for conducting business.
VII - AMENDMENTS AND BY-LAWS
The Board of Directors shall have the power to
amend, repeal, or add to this document as needed during
the year, subject to ratification by the members at the
December General Meeting.
VIII - INTERPRETATION
The Constitution and By-Laws shall be
interpreted by the Board subject to appeal by the
membership at a general meeting.
IX - LIABILITY
A) The association assumes no liability for any
member of any action in connection with an association
function. Each member is liable and responsible for all
injury and damages caused by that member. Each member
agrees to indemnify, defend, and hold harmless the
association, it's officers and directors of any and all
liability and damages caused by that member.
B) The association assumes no liability for debts owed by
members resulting from any function sponsored by the
The original document was adopted in 2003. An amendment to
make elections every two years was adopted in 2005. The
liability language was adopted in 2010.
Some items in red are
suggestions from the Webmaster to clear up some small
points. Other items in red
are minor adjustments proposed by the Board of Directors
in 2017. They will be voted on in December at the annual