RETIREES INVITATIONAL GOLF GROUP
CONSTITUTION AND BY-LAWS

ARTICLE I - NAME

The name of this association is RETIREES INVITATIONAL GOLF GROUP, a non-profit association whose principal office is located in Santa Clara County, State of California.

ARTICLE II - PURPOSES

A) To organize, promote and provide an opportunity for senior golfers to join together for golf, fellowship and recreation

B) To further the best interests of the game of golf

C) To encourage conformance to the USGA rules of golf by creating a representative authority

D) To maintain a uniform system of handicapping as set forth in the NCGA/USGA Handicap System; official NCGA/USGA handicap indexes shall be issued to all members

E) To provide an authoritative body to govern and conduct club competitions at various courses

ARTICLE III - MEMBERSHIP AND MEETINGS

A) New Applicants must be recommended by a current member of RIGG.

 

B) Applicants must complete the application form and include a check payable to RIGG. The application and check should be given to the Treasurer to begin the process. The Treasurer will ensure that a copy of the application is given to the VP/MC.

 

C) Applicants must play a sufficient number of rounds, including at least one with a member of the Board, that demonstrates their understanding of the rules of golf, an appreciation of the game and their ability to play in a manner that is acceptable to our group.

 

D) The VP/MC will coordinate with the Handicap Chair, the Master Scheduler and the Treasurer to make certain all requirements are met in a timely manner.

 

E) The VP/MC will determine the appropriate time and method to submit the candidate to the Board for approval. Each member of the Board will have the opportunity to comment on the candidate, and vote to approve or reject. A simple majority is required to approve or reject.

 

F) The VP/MC will inform the candidate of the Board's decision and provide information to access the member section of the website.

 

G) The VP/MC will coordinate with the master scheduler and handicap chairman to add the new member to the roster.

H) Yearly dues include required membership in the Northern California Golf Association (NCGA). Dues shall be paid annually in November for a year beginning January 1. Membership is automatically cancelled for failure to pay dues. Dues are payable immediately upon acceptance as a member.

I) The Board of Directors reserves the right to revoke membership of any member whose conduct is considered to be a discredit to the club, or who has repeatedly violated either the USGA rules of golf or the common courtesies of golf, or who has failed to play regularly with the group. Any such revocation shall require a written notice including the right to have a hearing with the Board within 30 days. After 30 days of the scheduled hearing, a 2/3's vote of the Board shall be required to revoke the membership.

J) Memberships are for the calendar year ending each December 31.

K) The Board of Directors, upon unanimous vote, may confer honorary memberships for longtime contributions by a member.

L) The annual meeting of the association shall be held withing the first three weeks of December for the purpose of election of officers and other business as deemed necessary by the Board. The Board shall call other meetings as needed, and special general meetings shall be called upon petition signed by a minimum of 25 members. A minimum of 33 1/3% of the members shall constitute a quorum for general meetings.

M) A minimum of three other meetings of the Board shall be called by the President during each year. Presence of seven (7) members shall constitute a quorum for such meetings.

ARTICLE IV - ELECTIONS

A) Elections for the following positions shall be held every second year at the December General Meeting and the elected Officers shall assume their duties immediately: President, Vice-President, Secretary, Treasurer, Handicap Chair, Prize Coordinator/Webmaster, Contracts Coordinator, Master Scheduler, Collector Coordinator, and three (3) Directors at Large.

B) The President shall appoint a nominating committee of three (3) by October of each election year. The slate of candidates shall be posted for members 30 days before the December General Meeting. Up to 15 days prior to the December meeting, any member may add a nominee for any position by a written request to the committee. Such request must include a written agreement by the nominee to serve, signed by the nominee.

C) Elections shall occur at the December General Meeting in each election year. The candidate receiving the largest number of votes for each position shall be elected.

D) Any vacancies during the year shall be filled by a) the Vice-President taking over for the President; b) all other vacancies shall be filled by the President subject to approval by a majority vote of the Board.

E) All votes, whether majority or 2/3's majority, shall be based on those present at a regularly called meeting.

ARTICLE V - OFFICERS AND COMMITTEES

A) The President shall call and preside at all meetings or designate an alternate, arrange for an annual audit of the Treasurer's records to be reported to the Board of Directors and membership, and appoint replacements for any Director who cannot or does not serve. Such appointments must be ratified by a majority of the Directors.

B) The Vice-President shall assist the President and assume his duties in his absence and function as Membership Chairman. As Membership Chairman, he shall distribute and process all applications for membership, present completed forms to the Board for action, and notify applicants of the Board's actions.

C) The Secretary shall record the minutes of all Board meetings and General meetings, conduct routine correspondence as directed by the Board, and provide a copy of the by-laws and club roster to all new members.

D) The Treasurer shall be responsible for all funds, pay all bills, sign or authorize the signing of all checks, and report the finances at all Board and General meetings. A separate audit shall be conducted once per year.

E) The Handicap Chair shall calculate or arrange for the calculation and distribution of the handicap for each member in accordance with the rules of the NCGA. He shall collect scorecards and make any and all adjustments as directed by the Board.

F) The Prize Coordinator shall distribute prizes both at weekly tournaments and at the annual luncheon. As Webmaster, maintain the RIGG online presence including online signup for tournaments.

G) The Contracts Coordinator shall schedule courses for each year, negotiate the contracts, and have the resulting schedule and contracts approved by the Board.

H) The Master Scheduler shall recruit and organize schedulers, back-up schedulers, and oversee the preparation of sign-up sheets.

I) The Collector Coordinator shall recruit and organize and schedule the collectors for all tournaments.

J) Except as modified by the Board, All committees shall function as recommended by the NCGA Golf Committee Manual.

ARTICLE VI - BOARD OF DIRECTORS

A) The Board shall consist of the nine (9) elected officers and the three (3) Directors at Large for the purpose of exercising all management powers of the association.

B) The President or his designee shall call meetings of the Board from time to time, and seven (7) members shall constitute a quorum for conducting business.

ARTICLE VII - AMENDMENTS AND BY-LAWS

The Board of Directors shall have the power to amend, repeal, or add to this document as needed during the year, subject to ratification by the members at the December General Meeting.

ARTICLE VIII - INTERPRETATION

The Constitution and By-Laws shall be interpreted by the Board subject to appeal by the membership at a general meeting.

ARTICLE IX - LIABILITY

A) The association assumes no liability for any member of any action in connection with an association function. Each member is liable and responsible for all injury and damages caused by that member. Each member agrees to indemnify, defend, and hold harmless the association, it's officers and directors of any and all liability and damages caused by that member.

B) The association assumes no liability for debts owed by members resulting from any function sponsored by the association.


The original document was adopted in 2003. An amendment to make elections every two years was adopted in 2005. The liability language was adopted in 2010. Additional adjustments were made in 2017.